Sussex Jayhawks FAQ


QUESTION: Who do we play?
ANSWER: The Sussex Jayhawks are a member of the All American Youth Football League (AAYFL).  The AAYFL is made up of teams from Southeast and Northeast Wisconsin and are listed at

QUESTION: What are the Sussex Jayhawks Boundaries?
ANSWER: According to the AAYFL rules, all players on rosters are required to reside in the member’s league designated High School District.  Therefore, participants of the Sussex Jayhawks can attend any public, private or parochial school and reside in the Hamilton School District.  If  you live outside of the High School District but you child attends a Hamilton School you may join the Jayhawks upon petition to the AAYFL to verify your status in the school provided there is no AAYFL team within your residency school district. 

QUESTION: Why do we need to register so early?
ANSWER: The main reason for this is so we can get an accurate head count for the upcoming season, mostly for equipment and volunteer planning needs. Football is an expensive sport and we need to make sure that our players have the best and safest equipment available. To ensure this, we need to know how many kids we have signed up to determine how many new helmets we need, etc. We need the registration money early as well to keep our equipment up to date. For example, every 2 years we send our helmets out for reconditioning, which entails x-raying them to determine if there are any microcracks and cleaning/replacing the padding. This process is expensive but necessary for the safety of our players.

QUESTION: What happens after I register?
ANSWER: You will receive updates via email with information regarding a parents meeting, fundraising information and equipment hand out.

QUESTION: What other paper work do I need to provide?
ANSWER: In addition to the Registration paperwork, you will be required to provide a current Health History Form.  Each participant must complete a Health History form signed by a PHYSICIAN.  Physicals are good for two years.  If your child was in last year for a physical, you only need to drop off the form to have your physician sign off that they are eligible to play.  All paperwork is required to be turned in prior to starting practice on August 4th.

QUESTION: How can I help?
ANSWER: The Sussex Jayhawks is run entirely by volunteers and your help is greatly appreciated. A volunteer form will be included in your registration packet, and will describe the various roles so that you can assist in the success of the organization.


QUESTION: How can I be a coach?
ANSWER: All coaching positions are volunteer based; there are no paid positions in our organization.  You must first turn in a Coaching Application for review by the Board.  If the application is accepted by the Board, you must then pass a Background Check and perform your Certification.  The cost of these are the responsibility of the applicant, but not excessive.  Coaches will then be assigned a team and given a Sussex Jayhawks hat and shirt.  You must furnish your own black pants or shorts required for all games.  Each team will minimally have a Head Coach, Offensive Coordinator, Defensive Coordinator and a Lineman Coach. 


QUESTION: Are there tryouts to make a team?
ANSWER: No, there are no tryouts to make any team. Positions are assigned at the discretion of the coaches. Players are assigned to a position that best suits their ability and needs of the team.


QUESTION: What are the age requirements?
ANSWER: All children participating in the AAYFL must be of age 12 or younger for our 5th and 6th grade program.  There is no minimum age to participate and occasionally the Sussex Jayhawks will allow a younger student to play up to the 5th grade level.  A formal request can be found on our Forms page of the website and will need to be submitted to the Board of Directors for approval.


QUESTION: How/when do we get the equipment?
ANSWER: Equipment hand-outs are scheduled during July.  Equipment hand-out is located at the Sussex Mini Storage located at W232N6474 Waukesha Ave. Sussex, WI 53089.  Check your email for the specific date and time for this year.  We will supply all the required equipment with the exception of socks and cleats. 


QUESTION: Are there weight restrictions for each position?
ANSWER: No ball carrier, quarterback, offensive back, tight end or receiver may exceed 100lbs at the 5th grade level and may not exceed 120lbs at the 6th grade level.  Any player weighing within 10 pounds of the allowable weight for their grade level playing one of the above mentioned positions, must have the official AAYFL weight verification slip signed by a physician or registered nurse.  The Sussex Jayhawks will attempt to have a physician or registered nurse available at one of the practices during the last week of August.  If this is not possible you will be required to visit your physician or registered nurse.  All participants who are “weight certified” must remain at or below the maximum weight allowed.


QUESTION: How and when are Teams Split?
ANSWER: Sussex Jayhawks attempts to make each 5th and 6th grade teams as even as possible. Participants are divided into two teams, Gold and Purple.  The first round will place all siblings on the Gold Team so that if a parent has a 5th and 6th grader participating, they will be able to watch or volunteer for both of their children.  The second round will place Coach’s children on the same team as the Coach. The third round will equally divide the Centers and Quarterbacks.  The fourth round will equally place linemen and the final round will place the remaining participants.  Determining factors include experience, skill and attitude.  Teams are not official until the first game of the season.  Prior to the first game there may be an occasional instance where a participant is switched to the opposite team.  Youth at this age develop at different times and the goal is to have two equally good teams at each grade level.


QUESTION: When and where do you practice?
ANSWER: Practice starts on August 4th with 10 hours of conditioning that is mandated by the AAYFL. After conditioning, practices are normally Monday-Thursday from 5:15-7:45 until school starts.  Once school starts practice is Tuesday-Thursday from 5:15-7:45.  The end time will be reduced as the season progresses due to the lack of light.  All participants will be notified by email anytime a change is made.  All practices are held at Woodside Elementary School, W236N7465 Woodside Rd, Sussex WI 53089.


QUESTION: Is practice canceled due to weather?
ANSWER: No. Practice is almost never canceled due to weather. We will practice in the rain, cold, heat, or snow, as long as it's safe for our players.  Practice is typically only cancelled when lightning occurs or a significant safety risk.

QUESTION: What should my child bring to practice?
ANSWER: For the conditioning period they should wear shorts, cleats, shoulder pads and practice jersey, along with their helmet and mouth guard. Once they have satisfied the conditioning requirement, we will wear full uniform every practice. This consists of helmet with mouth guard, shoulder pads, practice jersey, pants with all pads, and cleats. All game day equipment, pants and jersey will be provided. Finally, every player should bring PLENTY of water to each practice. We CANNOT over-emphasize the importance of this. We recommend at LEAST 1/2 gallon or more. This will be especially important on hot days.

QUESTION: How should my child prepare for practice?
ANSWER: Drinking plenty of water prior to practice is key, especially in warm weather. We do not recommend that they eat heavily before practice. It's also a good idea to skip sugary drinks or soda on practice days. Once school starts, it's a good idea to make your child responsible for their gear and to set it up at night before they go to sleep. We see players show up at practice missing gear all the time. If they aren't fully dressed, they can't practice and this is detrimental to the team. The most commonly forgotten items are mouth guards and believe it or not, helmets.

QUESTION: What if my child will be absent from a practice or game?
ANSWER: You must contact your Head Coach with any absences.  This can be performed by email or a phone call.  Excessive tardiness or absences will limit the amount of time your child plays during a game.  Our goal is to have every child play in every game, but they must be healthy to promote a safe environment for all.


QUESTION: When and where are games played?
ANSWER: We play our games on Saturdays starting after Labor Day. Start times are typically 9:00, 10:30, 12:00, 1:30, 3:00 or 4:30.  Occasionally game times will vary from this format.  The season usually consists of 2 scrimmages along with 8 games.  Home games are played at Woodside Elementary School, W236N7465 Woodside Rd, Sussex WI 53089. Maps of away game locations will be posted on the website.

QUESTION: How long is a game?
ANSWER: Typically, you can expect your player to be at the field for approximately 2 ½ hours. We require players to show up 45 minutes before game time, and most games take one and a half hours to play.  The last scheduled team at our home games is scheduled to stay and break down the field equipment and clean up the area.

QUESTION: Are games canceled due to weather?
ANSWER: As with practice, we do not cancel games for weather unless there is a significant safety risk. We play in rain, snow, heat, and cold.

QUESTION: Are there covered seating areas at fields?
ANSWER: No, in fact most fields don't have any bench seating at all. Ask your coaching staff if you have questions.


QUESTION: Can I bring my dog to the game or practice?
ANSWER: No, the Hamilton School District prohibits dogs on school property unless it is a service dog.  Woodside Elementary School has a sign that is clearly marked –NO DOGS.  Please adhere to this policy.  Violations put the Youth Football and Cheerleading program at risk. 


QUESTION: How is playing time determined?
ANSWER: Each player who (1) attends all practices, (2) maintains a positive and contributing attitude, and (3) abides by all player code of conduct will be guaranteed playing time.  Additional details can be found with the registration paperwork and within the BYLAWS.


QUESTION: How do I address a complaint or concern?
ANSWER: Sussex Jayhawks takes every complaint or concern seriously.  Please contact your Head Coach with any issues. 24 HOUR RULE – No parent should address a coach on the field for any reason (outside an emergency).  If there is an issue, the parent should wait 24 hours and then call the coach to discuss.  If the issue cannot be resolved you may contact the President.  Head Coaches are required to pass all information discussed to the President and will be reviewed during the next Board Meeting to ensure an appropriate resolution has been achieved.

QUESTION: Is there a year end banquet?
ANSWER: Sussex Jayhawks hold a year end banquet during November or December.  Food will be served along with a presentation and awards.


QUESTION: Can I get a refund if my child decides to stop playing football?
ANSWER:  Sussex Jayhawks will refund the registration fee minus a $75 administration fee in the event of the child moving out of the district or for a medical reason PRIOR to the the first practice of the season.  NO OTHER REFUNDS WILL BE GIVEN EXCEPT FOR THE REASONS STATED ABOVE.